Funding
For travel or other expenses.
Travel funding application
LIAS is committed to supporting professional travel of its employees: conference attendance, research and training trips, etc.
Please run your plans by your supervisor prior to submitting your application, and do so three months prior to the planned date of travel if at all possible. Submitting your application closer to your planned date of travel may adversely affect your chances.
Travel subsidies will generally be limited to travel and accommodation, and other directly work-related items such as conference fees.
Travel Grants
Word
Advance Cash Payment
PDF :: Excel
Reimbursement
PDF :: Excel
ATP Travel
University staff are obliged to use the facilities of the ATP Travel agency. Through the ATP Travel portal, you can book flights and hotels.
You can submit an application for a LIAS travel subsidy by filling out the form 'Travel Grants' above. Once your travel application has been approved you will receive a SAP-number to book your journey at ATP Travel. Journeys booked from a private BSF-SAP number do not need advance approval from LIAS.
You can book flights (also with low cost airlines) and hotels through the online ATP booking tool. More information about how to create an account and how to book travels can be found on the ATP website.
More information:
FAQ (English)
FAQ (Dutch)
Procedure (Dutch)
For further questions, please contact Rogier Busser.
Guest participants in PhD defense
For PhD oral examinations, LIAS can offer reimbursement for actual costs incurred for ONE guest, meaning a scholar who is not employed by Leiden University, of maximally
- € 750 for guests from within Europe
- € 1250 for guests from elsewhere
to be spent exclusively on
- return economy airfare or trainfare
- accommodation
on the condition that in addition to their participation in the PhD examination, the scholar in question contribute to local academic life
- by giving a guest lecture or otherwise sharing their expertise with the Leiden community in an appropriate institutional setting,
- preferably in a publicly accessible and actively publicized format, with due acknowledgment of LIAS support,
- for which s/he will receive a cash fee of E 150, to be collected from the LIAS secretariat beforehand by or on behalf of the promotor,
- with reimbursement claims and the necessary documentation to be submitted to the LIAS secretariat by the promotor, preferably after the event.
Promotores are kindly requested to keep costs down, for instance by ensuring that the guest's stay includes a Saturday night, if not doing so would make for very expensive airfare. This is for the common good. Concretely, if this protocol turns out to cost more than we can collectively handle, the numbers will have to be adjusted downward.