LIAS is committed to supporting professional travel of its employees: conference attendance, research and training trips, etc.
Diversity of individual circumstances and our budgetary situation make it impossible to set fixed individual travel budgets. Funding is allocated by the LIAS MT, taking into account overall budgetary and policy issues, the availability of project monies (NWO, etc), and previous support for the applicant. LIAS funding normally does not exceed 1500 euros and a member of staff can only apply for funding once a year. Staff should explore other sources of (co-)funding first before applying for support from LIAS. This includes grants and subsidies from funds and foundations within the university, such as AMT, Global Interactions, LUCIS, IIAS, LeidenAsiaCentre, Hulsewé-Wazniewski Foundation, the Aillion Foundation and the Leiden University Fund. Evidence of applications and amount of funding received from these sources should be included with the application for LIAS funding. Decisions on funding will be made 3 times per year, in the first week of April, August and December. Please plan well ahead so you can register in time for the conference you want to visit.
For 2017 the total budget is 40.000 euro. Application deadlines for 2017 are 31 March 2017, 31 July 2017 and 30 November 2017.
Because 2017 is the first year for the new procedure, you can contact LIAS if you need an earlier decision than 31 July.
You should run your plans by your supervisor (leidinggevende) prior to submitting your application to firstname.lastname@example.org with cc to your supervisor.
Funding will generally be limited to travel and accommodation, and other directly work-related items such as conference fees.
If your application is successful, you will be notified, including instructions for claiming the expenses.
- Procedure for booking (international) business trips. All staff members should be “authorized bookers”in the Uniglobe system. If you run into problems opening an account, please contact Jose Brittijn.
- About travel Insurance
- Guidelines for business travel to high-risk areas
- Expense claims of University staff. Please be aware that in selfservice the system automatically calculates a per diem allowance. LIAS does not pay for such expenses from the central travel budget. You should change the numbers of dinners, lunches etc into zero in order to claim just the hotel costs. Update the claim by pushing the small button with the two arrows on the right hand site below the specification of your costs to see if it worked before submitting.
For PhD defenses, LIAS & LUCSoR will pay for travelcosts of one examiner from outside the University, preferably from the Netherlands. If necessary costs will be covered for one examiner from Europe (flight and 1 night accommodation). Please contact the LIAS office well in advance to arrange this.