Subsidy arrangements at the Leiden University Institute for History
Staff members of the Institute for History can apply for various subsidies at the institute.
- Organisation of a conference or guest lecture
- Travel abroad for a conference or to conduct research
- Dissertation bonus
The subsidies granted are rather limited in nature and some restrictions apply. One is expected to apply for matching funds – if possible – from other organizations, such as the Leiden University Fund (LUF). Since the LUF committee that decides on who will receive grants for scientific activities only meets a few times a year, and no subsidies are awarded for past activities, it is imperative that you apply for a LUF grant well in advance. First of all you apply for a subsidy from the Institute for History, and after a few days you will receive confirmation that one third of your total costs will be paid by the Institute. This is a prerequisite for the LUF subsidy, and you can attach the confirmation letter from the Institute to your LUF application. See also the LUF website. NB: The committee does not meet in summer!
The Netherlands Organisation for Scientific Research (NWO) also has a fair number of possibilities for subsidy, which are presented on their website. Furthermore, there are quite a few other potential sponsors, listed for your convenience in the Fondsenboek. This book can be consulted in room 006 of the Huizinga Building. Appointments can be made via Peter Meel.
Organisation of a conference or guest lecture
It is important that you start organizing the event well in advance: about one and a half years in advance for a big conference is by no means too early.
For applications at the Institute for History, please use the appropriate application form.
The Institute’s office can help you create a fairly accurate budget (by asking estimates). This budget should contain a section on the expected revenue of the conference. Most conferences charge a conference fee. Reimbursement of travel expenses for the speakers is not an absolute must.
The Institute’s office can offer you the following services: creating and sending announcements and invitations, handling registrations, putting a conference page on the website, organizing the catering, and booking hotel rooms. The board of the Institute for History decides whether and how much subsidy is granted. In each case this will be decided in the light of the available budget for that particular year. Please pay special attention to application deadlines when applying for a LUF subsidy. LUF processes applications only once every two months and do not award grants for past activities.
Should you receive grants from more than one institute, you can ask the Financial Department (FEZ) for a SAP-number specifically for the conference. Also contact the FSSC Servicepoint by telephone (071-5275555) or by email for further financially administrative guidance.
Travel abroad for a conference or to conduct research
It is important to apply well in advance using the application form. For senior staff members there are limited to no means at the moment. Check with the Institute’s manager. For PhD students: please send the application form, including a letter of endorsement from the PhD supervisor (with details of title of conference and lecture) to the Institute’s manager.
Aanvraag dienstreis | Business trip application
As a rule after a few days you will receive a confirmation letter which states that one third of your total costs will be paid by the Institute. This is a prerequisite for the LUF subsidy. You can attach the confirmation letter from the Institute to your LUF application.
No LUF application is necessary:
- When the total sum requested is 300 Euros or less
- For full professors (also professors by special appointment without (senior) lecturer’s appointments)
In case your application does not meet other LUF requirements, please indicate this on the application form you send to the Institute.
PhD students can apply for LUF funding only once during the period their PhD project runs. The board of the Institute expects them to use this opportunity. A brochure that includes an application form for a subsidy from the “Commissie voor Wetenschappelijke Bestedingen” (CWB) can be obtained from the LUF, Rapenburg 61, 2311 GJ Leiden (Ms. dr. S.M. Gieling). Please remember to apply for funding from the Institute first. With the confirmation letter from the Institute you can apply at the LUF. Overview of LUF deadlines. Please consult the NWO-Subsidy Guide for further possibilities. There might be special types of funding that specifically apply to your initiative, like a grant for the promotion of international contacts. Take into account that these funding options require cooperation with colleagues from partner institutions abroad.
Within 4 weeks after your return from a conference or research trip, you are required to send a declaration form stating the exact costs to FSSC through the Institute’s manager. Please attach the original receipts.
Declaraties | Statement of Expenses
Dissertation bonus
For those PhD candidates, employed within the Leiden Institute for History, who can deliver an approved manuscript within half a year of their employment’s expiry date, the Institute grants a € 1200 bonus. For more detailed information please contact the Institute manager.